Faster Filing Begins With The
Alpha Kolor (AAK) Filing® Method
The AAK Filing® method is the recommended way to file charts in a majority of offices. The AAK Filing® method is a random
alpha system developed more than 30 years ago. Compared to straight alphabetic color coded filing systems, the AAK Filing® method benefits are:
File by Color – Not Alphabetical
80% Faster Filing
50% Faster File Retrieval
Quick Location of Out-of-File Charts
Effortless Purging of Inactive Charts
COMPARE THE DIFFERENCE
Actual Comparison for a General Dentist Office with 1000 Active Patient Charts
|Pull 25-30 charts for the following day.
|File 25-30 charts from the previous day.
|Pull 10 charts for callbacks, test results, inquiries.
|File 10 charts from callbacks, test results, inquiries.
|The cost comparison shown above shows that your office staff could be spending an average of 20 minutes per day using the AAK Filing® method and 76 minutes per day using the standard alphabetical filing method. The AAK Filing® method clearly out performs the standard alphabetical filing system and continues to pay for itself year after year.
In the AAK Filing® method, the color of the folder is determined by the first letter of the first name. The files are filed in 10 designated color groups behind each last name letter guide. Folders are always refiled to the front of the specified color group creating a system where active folders are at the front of each color group and less active folders are in the latter part of the group. This simplified but efficient system is especially useful in the modern office environment where time management and cost effectiveness are crucial to the success of your business.
Files styles that go with the AAK Filing® Method
|Color banded folder for use with color coded filing systems, eliminating misfiles at a glance. Available in 10 distinctive colors.